VCS Fall Sports Season Update
Go to our Athletic Page to see the Update to our VCS Sports Season
The VCS District's COVID-19 safety coordinator is Tim Terranova, Superintendent, whose responsibilities include oversight of continuous compliance with all aspects of the school’s reopening plan, as well as any phased-in reopening activities necessary to allow for operational issues to be resolved before activities return to normal or “new normal” levels.
The Victor Central School District has worked diligently with its families and the community to create a comprehensive reopening plan that puts the safety of our children and staff at the highest priority. The first stage of our process included multiple surveys that were distributed to the community, the Victor Teachers’ Association, and the PTSA. Findings from these surveys were used to help develop the initial plan.
Next, over 20 leadership staff utilized both state and health department guidance to create a general framework for reopening. This took place over one and a half days and included an update from our District Physician, Dr. Tuite.
The following week, the reopening plan was vetted by three different groups of constituents. The first group was comprised of more than twenty-five 7-12 staff members who worked in small groups to decipher the plan and add insights. The second group was made up of over twenty-five K-6 staff members that also gave valuable insight to our proposal and offered suggestions on how to improve safety. Finally, a District Task Force of over thirty staff, teachers, administrators, parents, students and Board Members reviewed the revised plan that was slightly adjusted after the review of the K-6 and 7-12 staff. The Task Force review took place over a two hour period and included both whole group and small group discussion.
The District then presented the reopening plan to the community via Facebook Live on July 23, 2020. We had over 600 community members turn into the presentation and received over 900 comments. Since the Facebook Live session, the District responded to hundreds of the comments and continued to review information to better our approach to reopening.
Based on the planning and feedback, the District has decided to operate using a hybrid model of instruction that prioritizes social distancing, high levels of mask use, and cleanliness and disinfecting protocols.
At the elementary level, students will attend in person instruction at least two days per week and every other week will attend three days. We will emphasize social distancing and attempt to keep students 6 feet apart as much as possible. On days that students do not attend in person instruction they will have access to their teachers via on-line instructional platforms such as Google Classroom.
At the secondary level students will attend in person instruction two days per week and work on assignments via on-line instructional platforms such as Google Classroom the other three days. The students will have access to their individual teachers during this time. At this point in time we are offering a total on-line program for families of students who are not comfortable returning to in person instruction.
Our District will balance district and families' needs regarding unique health, safety, scheduling and logistics. For example, we are doing what we can to schedule siblings on the same days if they cross buildings; however, this is a difficult task due to the social distancing requirements of different cohorts. We are being mindful of safety issues and are making this our top priority. We are doing what we can to balance both safety and family dynamic needs; however, in order to provide teachers with enough time to adequately prepare for their class load, requests for cohort changes will be received through and including August 12th. Please note that while we will do our best to honor requests, the ability to do so will be based on the impact proposed shifts would have in terms of maintaining the required number of students in a given classroom to ensure appropriate social distancing and maintain balanced classes. We are also mindful of the need to social distance on buses; therefore, we will not be able to grant same day bus change requests unless it’s an emergency situation.
The District will continue to offer the community opportunities to offer feedback as we implement this plan. Specific ways the District is allowing for feedback include a second parent/guardian survey, meetings of the District Reopening Task Force, and Facebook Live community forums.
Our local hospital capacity is at a point that would allow our schools to open. With this in mind, each classroom/occupied space has been evaluated from a social distancing space perspective. We will make every attempt to maintain social distancing of six feet. The district has ordered proper PPE and face coverings and will work diligently to make sure students and staff have proper face coverings as mandated by the County Health Department . As mentioned earlier, this plan has been vetted by more than 80 leadership staff, teachers, support staff, parents, students, union representatives, nursing staff, the school physician and Board of Education members. Groups reviewed the plan over multiple meetings to reopen school in a safe manner within the state and county guidelines. Our District Superintendent also facilitated a virtual town hall meeting with the Victor community.
All school buildings will communicate our plan to students, parents, staff and visitors.
Teachers will be trained prior to the opening of school on how to monitor students for signs of illness or any symptoms identified as being connected with COVID-19. Should a student present symptoms, teachers will call the Health Office to see if the student presenting symptoms needs to be evaluated and cleared by the School Nurse. The School Nurse will then determine if the student should be sent to the Health Office or designated area to be assessed.
The VCSD is asking that all parents screen their children daily, prior to sending them to school. Taking their temperature and assessing for other signs of illness will be part of this screening. Parents will also be asked to answer health screening questions periodically. A report of all students within a school building will be available daily for administrators to monitor. A similar system is already in place for VCSD staff when they login into the school computer.
The VCSD has a minimum of one Registered Nurse in each school building. Any staff member or student who presents with signs of illness will be instructed to report to the School Nurse for assessment. The School Nurse will then make a recommendation, when needed, for the student to be sent home/picked up by a parent/guardian and directed to follow up with the Primary Care Physician. A school official will connect the child with a parent/guardian in the case of a child being sent home.
The VCSD requests all staff to screen for symptoms prior to coming to school. If a staff member answers yes to any question of the daily screening process, the VCSD requires that person remain home and contact their Primary Care Physician for follow up guidance on COVID-19 screening and testing. Should symptoms become present while students or staff are in school, such a person will be directed by the School Nurse to a designated area in each building where the School Nurse will assess and implement protocols for sending staff or students home.
Unfortunately there will be no visitors or parent volunteers in any of our buildings or on campus at this time.
The VCSD is asking parents for their support in assessing their children daily for symptoms of illness in the past 48 hours and/or possible exposure in the past 14 days to a person who is suspected of having COVID-19. These symptoms include but are not limited to: Fever over 100.0 degrees F, Sore Throat, Cough, Headache, Shortness of breath, Muscle aches, Loss of taste or smell. Parents will submit this information daily/prior to sending their children to school.
PROMOTING POSITIVE BEHAVORS:
The District will promote behaviors to reduce the spread of COVID-19, including hand hygiene and respiratory etiquette, cloth face coverings and staying home when appropriate. This focus will occur through classroom instruction, guidance, redirection and reminders. Posters will be placed in highly visible locations that promote everyday protective measures and describe how to stop the spread of germs by properly washing hands and properly wearing cloth face coverings. Staff will participate in online training regarding hand and respiratory hygiene prior to the start of school as well as teaching and reinforcing of hand washing with soap and water for at least 20 seconds and increase monitoring to ensure adherence among students and staff. If soap and water are not readily available hand sanitizer that contains at least 60% alcohol can be used. Staff and students will be encouraged to cover coughs and sneezes with a tissue. Hands will be washed immediately with soap and water for at least 20 seconds.
All students in Pre-Kindergarten through the 12th grade shall be required to wear a mask or face covering:
All masks and face coverings must cover the nose and mouth of the student. Students may remove masks and face coverings:
We will proactively teach, support and consistently expect students to wear masks at the appropriate times. Repeated failure to adhere to this policy will result in the student being moved to a 100% on-line program.
A student may only be exempted from these protocols if an appropriate healthcare provider certifies in writing that the student is not medically able to tolerate wearing a mask or face covering. The District will provide a mask or face covering to a student in the case that a student forgets their own.
All employees shall be required to wear a mask or face covering:
All masks and face coverings must cover the nose and mouth of the employee. Employees may remove masks and face coverings:
Employees who violate these protocols may be subject to disciplinary consequences under applicable New York law and/or collective bargaining agreements.
An employee may only be exempted from these protocols if an appropriate healthcare provider certifies in writing that the employee is not medically able to tolerate wearing a mask or face covering. While the District will provide masks or face covering for employee use, employees may also choose to use their own.
All visitors shall be required to wear a mask or face covering:
All masks and face coverings must cover the nose and mouth of the visitor. Visitors may remove masks and face coverings:
Visitors who violate these protocols will be required to leave school grounds and may be refused reentry.
Each school building has a written protocol to keep social distance of at least 6 feet wherever possible.
Each school has a written protocol that addresses high risk staff or students.
Each school has a written protocol requiring all visitors to wear a face covering or mask.
Each school will have adequate supplies of PPE for staff and students and health professionals.
IN THE EVENT OF A POSITIVE TEST:
In the event a student or staff member has been identified as testing positive for COVID-19, the VCSD will work directly with the Ontario County Department of Health to support contact tracing and council parents or staff on the need for quarantine.
The VCSD will notify the state and local health department immediately upon being informed of any positive COVID-19 diagnostic test result by an individual within school facilities or on school grounds, including students, faculty, staff and visitors. In the case of an individual testing positive, the VCSD will support local health departments in tracing all contacts of the individual, in accordance with protocols, training and tools provided through the New York State Contact Tracing Program. Confidentiality will be maintained as required by federal and state law and regulations. The VCSD will cooperate with all state and local health department contact tracing, isolation and quarantine efforts. In the case of a student or staff member testing positive, the person’s return to school will be coordinated with the local health department. In the case where a student or staff exhibited symptoms of COVID-19, but is not diagnosed with COVID, the school will follow CDC’s guidance for return to school.
Each school has a written plan that follows CDC guidelines for cleaning and disinfecting.
Each school has a written plan that addresses social distancing and safety drills.
The health, safety, and well-being of the students, staff and community members in our School District is paramount. Victor schools currently conduct the recommended preventive building cleaning measures on a daily basis to combat the spread of colds and flu. However, due to the COVID-19 pandemic and our desire to provide in person instruction in a hybrid model, we are following the guidance from CDC, NYSED, and DOH and are coordinating resources and supplies for additional preventive cleaning.
Each school building complies with the 2020 NYS Uniform FIre Prevention and Building Code, the State Energy Conservation Code, 2020 Building Condition Survey and Visual Inspections. As soon as our schools are student occupied the district can coordinate the lead testing based on the DOH regulations. Each school building complies with the FCNYS 2020 Section 5705.5. At this point, the district does not intend on using dividers in classroom/student spaces. The district does not plan on altering the number of toilets/sinks or drinking fountain counts. Each air handling unit that serves occupied spaces will provide code required ventilation as designed. All plastic separators comply with the 2020 BCNYS Section 2606.
Routine cleaning is performed on a regularly scheduled basis by district custodial staff assigned to that building or area. Routine cleaning includes daily cleaning and disinfecting of all restrooms, scheduled sweeping of all floors, cleaning and sanitizing of cafeteria tables (or tables used to dispense meals), emptying trash and other building based tasks.
Supplemental cleaning is performed by either regular custodial staff, substitute custodial staff or temporary custodial staff assigned to perform cleaning over and above what is considered routine. Supplemental cleaning is focused on frequently cleaning and disinfecting high touch surfaces throughout the campus, specifically for the purpose of preventing spread of COVID-19.
If there is a cohort change throughout the day, classroom cleaning should be done before the next group arrives. This is performed by the teacher using district supplied cleaning products and equipment. Cleaning and sanitizing of desks, sinks, high touch areas is done during the day by teachers and every night by custodial staff. The disinfectant will be a EPA approved product that requires a three minute dwell or sit time. Depending on the quantity sprayed, the dry time differs. The dry times we experienced during the desk disinfectant trials were between 1 minute and 4 minutes. Paper towel products will also be provided to quickly dry during certain situations. Proper PPE equipment (gloves and goggles) will be provided for use.
Personal area cleaning is performed by all employees in their personal workspace, which may include their desk, headset, telephone, keyboard, chair or any other items they use in performing their duties. This cleaning is done using district supplied cleaning products and equipment.
Emergency cleaning, directed by the Department of Health, is performed by custodial staff and/or contracted services on an emergency basis in response to a particular, identified incidence of COVID-19. Frequently touch surfaces to focus on may include the following (not all apply in every building):
● Light Switches
● Handles and Handrails
● Keyboards and tablets
● Toilets and restrooms
● Faucets and sinks
● Drinking Fountains (if in use)
● Elevator buttons
● Recreation equipment
● Vending machines (if in use)
● Copier, printer and fax control buttons
● Front desk and lobby surfaces
● Microwave, refrigerator, appliance in lounges (if in use)
Here is a link to the excel file.
This link is view only, please make your own copy by clicking file, make a copy.
Guidelines was the use of fans
The Victor Central School District will be placing signage around the school that includes these posters.
We are going to offer a hot entree and cold entree. All items will be pre-wrapped or packaged. Students will come through the serving line to pick up their meal and head back to their designated eating areas.
For remote learners, we will have meals available for pickup. These options will be offered cold, and depending on the item, will include re-heating instructions as necessary. I am currently collecting the names of families and the number of students that are planning to participate in the pick up option. The information is being collected via a survey that was distributed to the district families a couple of weeks ago. The current plan is to offer pick up two days a week from the SH football concession stand. I have tentative times and days scheduled.
Transportation has stated they will assist between morning and afternoon runs if there are families who do not have transportation or can not leave their homes. We will review family requests and implement home delivery on an as needed basis.
District families will use an on-line ordering system that I am implementing. This will allow families to order a week ahead of time. This ordering system will be used for all meal orders, on site and off site in all buildings. Once this is ready a robo message will be sent informing all district families via phone and email with instructions and link to the ordering platform.
All Nutrition information can be located under our Parents drop down menu.
The transportation department will survey parents as to whether they will be utilizing the school buses.
Reopening Plan Proposal Goals: All students will have opportunity for live, in-person instruction with each of their teachers two times per week. The remaining instruction will occur within a distance learning environment. In order to achieve these goals, VJH will:
Monday and Tuesday
Thursday and Friday
Monday & Tuesday
Thursday & Friday
Monday & Tuesday
Thursday & Friday
Attendance will be taken by classroom teachers when students are engaging in in-person instruction. During remote instruction parents will notify the pertinent school on any day a child is not in attendance virtually. We will monitor both attendance and participation in remote learning at regular intervals.
The Victor Central School District plans to support the technology mandatory assurances. Victor uses a variety of technologies to support and enhance the educational process. Due to COVID-19 our Instructional Technology training and resources for staff have been increased, along with our access to wifi and devices. Feedback from distance learning included parents and students stating they want more live in person instruction, and that there needs to be a single platform for teachers to utilize for instructional materials.
Definition of remote – online platform such as Google Classroom.
Definition of in person – receiving direct instruction from teachers 5 days a week.
Definition of hybrid – receiving both in person instruction and remote instruction through an online platform on various days of the week.
Continuity of Learning Plan
Grades PreK-6: In-Person: Follow typical instructional schedule; Remote: Provide ELA, Mathematics instruction through virtual instruction; Hybrid: Children will attend in-person for 5 days every 10 days. When in-person, children will follow their typical instructional schedule. When remote, children will be provided with virtual learning opportunities. AIS and ENL services, as well as 504 Plan supports, will be provided and follow the building’s hybrid plan.
Grades 7-12: In person would follow a typical schedule (4 blocks per day, 85 minutes per block in the VSHS and 9 periods per day of 38 minutes per period at VJHS). Hybrid: students will attend school in person two days per week by alphabet split. Students will engage in distance learning the remaining three days they are not in school. For all remote learning, students will be provided with virtual learning opportunities.
Alignment to the New York State Learning Standards
Grades PreK-12: All instruction will be aligned with NYS Learning Standards with a focus on essential standards.
Interaction Between Teachers and Students
Grades PreK-12: The mode of interaction with teachers will vary and will be based on whether they are face-to-face or virtual. Special education teachers, ENL teachers, school counselors and school psychologists, special area teachers, and related service providers will all interact with children based on their individual needs. To the greatest extent possible, we will use common technological platforms for consistency.
Equity and Accessibility For All
Grades PreK-12: All students will be provided with access to in-person instructional opportunities. We acknowledge our district does not have enough devices to provide one for each student. Devices and wireless hotspots will be provided for families who do not have access to these at home. At the beginning of the school year, students will be taught to use the devices and identified technology platforms as appropriate (PreK and K instruction would be focused on familiarizing children with the format).
Communication With Schools and Teachers
Grades PreK-6: Families will be provided with resources to teach them how to use the technology platforms with their child at home. Families will gain information from the school from their child’s classroom teacher using email and/or communication application, the school district website, the Superintendent’s written and verbal communication, and the building principal’s newsletter. Families can ask questions through telephone calls and emails to their child’s classroom teachers, service providers, and administrators as needed.
Grades PreK-12: The schools will utilize several communication platforms to disseminate information related to instruction and technology including; digital newsletters from building principals and the Superintendent, use of regular school email, building and district-wide phone/email platforms (BlackBoard Connect).
Eligible Agencies Follow Protocol
All community based organizations providing UPK programming (DoodleBugs, KinderCare and TLC) have a Continuity of Learning Plan and will follow the health and safety guidelines outlined in NYSED guidance and required by the New York State Department of Health.
Victor Central School District will plan to support the special education mandatory assurances with collaboration between faculty, staff, families and students. All IEPs will be met to “the greatest extent possible” as dictated by Federal law. Districtwide, students who participate in our 12:1:3 programs will be able to attend school daily with the exception of Victor High School where classes on Wednesdays will be held virtually. Additionally, at the high school special academic programs (15:1:1) may attend according to last name alphabet or may be placed together in a cohort model; this is to be determined.
Students who participate in our 8:1:1 programs at Victor Primary School and Victor Intermediate School will also be able to attend school daily. Students who participate in our 12:1:1 programs at the Early Childhood School will be able to attend school daily. Students who participate in our co-taught (CT), resource room, 15:1:1, and 12:1:1 (grades 2-12) program models will follow the building’s individual hybrid plan. The hybrid plan will lend to smaller class sizes for all students where IEP goals/objectives will be addressed through collaboration of regular and special education teachers and related service providers. The district will require special education teachers to create a Continued Education Opportunity Plan (CEOP) to document special education and related services that are delivered via distance learning or hybrid instruction.
Regardless of the mode of instruction, special education teachers and related service providers will communicate with parents in a variety of ways (phone, emails, school-home notebook, apps such as SeeSaw) with the intent to engage parents in student learning. CPSE or CSE teams will contact program providers regarding provision of services recommended and develop methods to monitor student progress via data collection (curriculum-based measures, formative or summative assessments). Initial evaluations will be conducted within 60 calendar days from receipt of parent consent and reevaluations will be conducted within 60 school days from the date of request. Student progress updates will be reported to parents consistent with grade level report cards. The district will ensure that the special education teacher/case manager will collaborate with regular education teacher(s) to ensure that the IEP p.9 supplementary aids and services of the IEP accommodations and modifications are being implemented.
Students will be able to access their related services (PT, OT, SLP, AT, HAT, Music therapy) either in person if participating in our hybrid model or via Zoom (teletherapy) if the 100% online option is chosen. Related service providers will be creating schedules for in-person groups as well as sending video-conference invitations for Zoom sessions.
As Victor Central School reopens using a hybrid instructional model, staff will complete the English Language Learners (ELL) identification process:
The District began to conduct the identification process for all incoming Kindergarten ELL students during the week of July 20, 2020.
All ELL students will receive Units of Study in the form of integrated and/or stand-alone support based on their most recently measured English language proficiency level. This direct support will be provided on the days the student is in-person during the hybrid instructional model The class sizes of all ELLs will be smaller in the hybrid model and the Teachers of English to Speakers of Other Languages (TESOL) will collaborate with the general education or special education classroom teacher for all students receiving integrated support..
The TESOL will maintain regular communication with parents/guardians of ELLs. This communication will be through email, phone calls and/or home visits, depending on the reason for the communication. Every attempt will be made to provide communications in the parents/guardians of ELLs preferred language.
All teachers and principals will continue to be evaluated pursuant to the district’s approved APPR plan. The Victor Central School will consider whether their currently approved APPR plans may need to be revised in order to be consistent with their plans for re-opening under an in-person, remote or hybrid instructional model. School leaders will continue to attend annually required Lead Evaluator training.
Student teachers from NYSED registered college or university programs can serve under the supervision of fully certified teachers in the Victor Central School District. Student teachers will follow all of the social distancing, mask wearing, health status reporting, and other COVID-19 procedures that the teachers follow. Student teachers will serve under the supervision of our full time certified teachers only. At no time will a student teacher be used as a teacher of record.
The following link outlines protocols that have been established by the New York State Public High School Athletic Association (NYSPHSAA) and the National Federation of State High School Associations (NFHS) in accordance with the New York State Educational Department (NYSED) and New York State Department of Health (NYSDOH). Each activity is demonstrating a phasing of physical activity as well as a distant model.
Go to our Athletic Page to see the Update to our VCS Sports Season
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