2360 - Minutes

 

Adoption Date: 1/13/2000, Revised: 9/11/2014 
2000 - Governance and Operations

2360 Minutes

The Board of Education believes that open and accurate communication regarding its internal operations enhances the District's public relations program and provides a record of the District's progress towards its annual goals. Therefore, the Board will maintain a complete and accurate set of minutes of each meeting, in accordance with law.

The minutes shall constitute the official record of proceedings of the Board and shall be open to public inspection within one week of executive sessions and within two weeks of all other meetings. Minutes which have not been approved by the Board within this time frame shall be marked, "unapproved." The unapproved minutes of each meeting are to be forwarded to each member of the Board not later than the time the agenda for the next meeting is disseminated.

The District Clerk shall be responsible for taking the minutes, or in his/her absence, by the Superintendent of Schools or his/her designee. All motions, proposals, resolutions, and any other matters formally voted upon by the Board shall be recorded in Board minutes. The minutes shall conform to an established format.

If a Board member is not present at the opening of a meeting, the subsequent arrival time of such member shall be indicated in the minutes.

Policy References:
Open Meetings Law, Public Officers Law §§100 et seq.
Freedom of Information Law, Public Officers Law §§84 et seq.
Education Law §2121